Job Summary:
The Practice Associate II is responsible for ensuring an exceptional patient experience during patient arrival, patient departure, interactions relating to registration and appointment scheduling as well as other administrative inquiries. The Practice Associate II is part of a team that delivers an exceptional patient experience through kindness, inclusion, integrity, accountability, and excellence.
Job Responsibilities:
- Greet patients and visitors and answer patient telephone calls.
- Review the daily and weekly schedule frequently to ensure accuracy of the visit provider, appointment duration, patient insurance participation status with the visit provider, visit reason, and visit type.
- Obtain all required registration and intake information from patients necessary for an efficient check-in and out process; verify and/or update any new insurance eligibility, benefits, or other information prior to the start of the patient appointment in the electronic health record (EHR); accurately indicate arrivals, cancellations, and no-shows in the EHR.
- Schedule follow-up appointments, referrals, and other related tests as requested by the provider in a timely and accurate manner. Obtain prior authorizations and referrals for follow up care as needed by insurance plan.
- Coordinate and schedule office visits and procedures. Schedules ancillary services on behalf of patient and prepares requisitions.
- Perform real-time insurance verification and inform patient of insurance requirements for services provided, escalating as appropriate.
- May collect all time-of-service and past due payments prior to the start of the appointment. Settle cash drawer in the EHR on a daily basis.
- Prepares drafts, narratives and other routine correspondence as appropriate.
- Perform general administrative duties including managing physician schedules, mail sorting, scheduling internal/external meetings, travel accommodations & itineraries.
- May rotate to other sites as needed.
- May assist Supervisor/Manager with special projects as needed.
- Perform other related duties as assigned.
Job Requirements:
- High school diploma or equivalency is required.
- A minimum of 3 years’ relevant experience or a combination of certifications, coursework and experience.
- Good organizational and problem solving skills, and the ability to set priorities among multiple competing objectives, tasks and initiatives is required.
- Excellent customer service skills and the ability to maintain a pleasant and helpful demeanor through all situations.
- Excellent relationship management skills including, but not limited to, emotional intelligence, interpersonal skills, empathy, and ability to handle situations with respect, tact and sensitivity.
- Candidate must be well organized and be able to manage a demanding workload and moderately complex cases in an accurate and timely manner.
- Candidate must demonstrate excellent verbal and written communication skills.
- Working proficiency of Microsoft Office (Word & Excel) or similar software is required and an ability and willingness to learn new systems and programs.
- Prior experience in EPIC/EHR is preferred.
- Prior experience in Training is preferred.
- Prior experience in a medical office setting is preferred.
- Bilingual English/Spanish a plus, but not required.
Hourly Rate Ranges: $24.04 - $28.77
Note: Our salary offers will fall within these ranges based on a variety of factors, including but not limited to experience, skill set, training and education
61st Street Service Corporation
At 61st Street Service Corporation we are committed to providing our client with excellent customer service while maintaining a productive environment for all employees. The Service Corporation offers a competitive comprehensive Benefit package to eligible employees; including Healthcare and various other benefits including Paid Time off to promote a healthy lifestyle.
We are an equal employment opportunity employer and we adhere to all requirements of all applicable federal, state, and local civil rights laws.
